This policy explains what personal information Kingswood Tech Events (“we”, “us”) collects through the PrintIT Awards website, why we collect it and what rights you have. We are the data controller for that information.

Kingswood Tech Events Limited is a private limited company registered in England and Wales. Company number 12288414. Registered address: Woodlands, 415 Limpsfield Rd, Warlingham, Surrey, CR6 9HA.

What we collect

Accounts: your first and last name, email address, company, job title, phone number and password (stored as a secure hash, so we can’t read it), along with when you registered and last logged in.
Award entries: your answers on the entry form, any files you upload, and the details you give about the person, team or company you are nominating, including their name, job title, company, email address and phone number. If you nominate someone else, please make sure they are happy for you to share their details with us.
Votes: your name, company, email address and the option you voted for.
Contact form: your name, company, phone number, email address and message.
Technical information: your IP address and browser details, which are used to keep the site secure and to stop spam.

How we use it

To run your account and send you account emails, such as confirming your email address or resetting your password. We do this to provide the service you’ve asked for.
To run the awards: receiving and administering entries, passing entries to the judges, counting votes and announcing winners. We do this to provide the service you’ve asked for and because running a fair awards programme is in our legitimate interests.
To reply to your enquiries and manage bookings.
To keep the site secure and prevent spam or abuse, including checking that each email address votes only once per award. This is in our legitimate interests.

Who can see it

Our awards team can see accounts, entries and votes in order to administer the awards.
Our judges can see the entries, and any files attached to them, for the awards they are judging, once those entries have been locked.
Winners are announced at the awards ceremony and may appear in our publications.
Service providers who help us run the site: our website host, Postmark (which delivers our emails), Cloudflare (website security and spam checks) and Google (the map on our Venue page). Some of these companies may process information outside the UK, with safeguards in place as required by data protection law.

We do not sell your personal information.

How long we keep it

Entries, uploaded files and votes are deleted before the next year’s awards open.
Accounts are kept from year to year so you can enter again. If you don’t log in for three years, we delete your account. Ask us at any time and we will delete yours sooner.
Contact form messages are kept for as long as we need them to deal with your enquiry.

Cookies

This site uses a small number of cookies that it needs in order to work:

a session cookie, which keeps you logged in as you move between pages;
a security cookie, which protects our forms against forgery;
if you tick “Keep me logged in”, a cookie that remembers your login for longer.

Our forms use Cloudflare Turnstile to check that you’re not a bot, and the Venue page shows a map from Google. These services may set their own cookies or collect technical information, under their own privacy policies. We do not use advertising or analytics cookies.

Your rights

You have the right to ask for a copy of your personal information, to have it corrected or deleted, to object to or restrict how we use it, and to receive it in a portable format. You can update your account details yourself on your profile page. To make any other request, contact us using the details below.

If you’re unhappy with how we’ve handled your information, please tell us first so we can try to put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk.

Contact us

Kingswood Tech Events
7 Amherst House, 22 London Road
Sevenoaks, TN13 2BT
[email protected]

Last updated: November 2026.

Privacy Policy